How to Actually Track Your Spending (Without Losing Your Mind)
Welcome back, Ascenders!
Last week, I handed you the map for 2026—all 12 months laid out, one clear mission per month, a complete trail to your financial summit.
And if you’re here this week, that means you’re serious. You didn’t just read it and move on. You’re actually doing this.
So let’s talk about January’s basecamp mission: tracking your spending.
I know, I know. It sounds about as exciting as watching paint dry. But here’s the truth—this one boring task is the difference between people who make real financial progress and people who spin their wheels for years wondering why nothing ever changes.
You can’t reach a summit you can’t see. And right now, if you don’t know where your money is actually going, you’re climbing in the fog.
Let’s clear that fog.
Why Tracking Feels Impossible (And Why You’re Going to Do It Anyway)
Let me guess what you’re thinking:
“I already know where my money goes. Rent, groceries, bills. I don’t need to write it all down.”
Or maybe it’s this:
“I tried tracking once. I lasted three days, forgot to log something, felt like a failure, and gave up.”
Or this one:
“I’m barely keeping my head above water as it is. Now I have to add homework?”
I get it. I’ve heard every excuse because I’ve heard it from hundreds of clients over the years.
But here’s what I learned watching people finally commit to tracking for 30 days: Most people are spectacularly wrong about where their money actually goes.
They think they’re spending $200 a month eating out. It’s $487.
They think their “miscellaneous” spending is insignificant. It’s $340.
They think they have their finances under control. They don’t. They’re just really good at staying unconscious.
Tracking doesn’t show you you’re bad with money. It shows you where you’ve been blind with money. And you can’t fix what you can’t see.
So yeah, tracking is annoying. It’s tedious. It requires you to pay attention.
But it’s also the single most powerful financial tool you have. And you’re going to do it for 31 days, because that’s what Ascenders do.
The Four Ways to Track (Pick the One That Won’t Make You Quit)
There’s no “right” way to track spending. There’s only the way that YOU will actually stick with for a full month.
Here are your four options. Read them all, pick one, and commit.
Method 1: The Spreadsheet (My Personal Method)
How It Works: Create a simple spreadsheet with columns for Date, Description, Category, and Amount. Every time you spend money—and I mean every time—you log it. End of month, you add it up by category.
This is what I use. Always have, probably always will. There’s something about manually entering each transaction that makes you stay conscious of your spending in a way automation doesn’t.
How to Set It Up: Open Google Sheets (free) or Excel. Create these column headers:
- Date
- What I Bought
- Category (Rent, Groceries, Eating Out, Gas, etc.)
- Amount
That’s it. Don’t overcomplicate it.
Pros:
- Total control over categories
- No account linking required
- Works for cash, cards, everything
- You can customize it however you want
- The manual entry keeps you aware of every purchase
Cons:
- Requires discipline to log everything manually
- Takes more time than apps
- Easy to forget if you don’t make it a daily habit
Who This Is For: You like control, you don’t trust apps with your bank info, or you want to stay actively engaged with every dollar you spend.
Method 2: The App (Best for Multiple Accounts)
How It Works: Download a spending tracker app, link your bank accounts and credit cards, and let the app automatically categorize your transactions. You just review and correct categories as needed.
I’ve tested one of these. If you use multiple credit cards or bank accounts, an app like Monarch Money does a solid job of pulling everything together in one place so you’re not juggling spreadsheets.
Other Popular Options:
- YNAB (You Need A Budget) (paid, but powerful if you want to budget too)
- PocketGuard (free version available)
- Copilot (paid, designed for Apple users)
Research which one fits your needs—features and pricing vary.
Pros:
- Mostly automatic once you set it up
- Creates charts and reports for you
- Great if you have multiple accounts to track
- Harder to “forget” to track since it syncs daily
Cons:
- Requires linking bank accounts (some people aren’t comfortable with this)
- Cash transactions still need manual entry
- Can be overwhelming with too many features
Who This Is For: You’re comfortable with technology, you use multiple cards or accounts, and you want automation to do the heavy lifting.
Method 3: The Notebook (Best for People Who Hate Screens)
How It Works: Carry a small notebook in your pocket or purse. Every time you spend money, write it down immediately. Date, what you bought, how much. At the end of the month, add it up by category.
Pros:
- No technology required
- Forces you to be present with every purchase
- Surprisingly effective because the physical act of writing makes spending feel more “real”
- Can’t be hacked or glitch out
Cons:
- You have to carry a notebook everywhere
- Easy to lose or forget
- Requires manual adding at the end
- Harder to create reports or analyze trends
Who This Is For: You’re a pen-and-paper person, you want to feel every dollar you spend, or you’re trying to reduce screen time.
Method 4: The Envelope System (Best for Cash-Heavy Spenders)
How It Works: Withdraw your monthly spending money in cash. Divide it into envelopes labeled by category (Groceries, Gas, Fun Money, etc.). Spend only what’s in each envelope. When it’s gone, it’s gone.
How to Track It: Keep receipts in each envelope, or just write on the envelope every time you take money out. At the end of the month, you’ll know exactly what you spent because the envelopes will tell you.
Pros:
- Impossible to overspend in a category
- Makes spending tangible and “hurt” a little (in a good way)
- Great for people who struggle with card overspending
Cons:
- Doesn’t work well if you pay most bills online
- Carrying cash everywhere isn’t always practical or safe
- Harder to track non-cash transactions
Who This Is For: You overspend with cards because money doesn’t feel “real,” or you want a built-in spending limit that’s impossible to cheat.
The Non-Negotiable Rule: Track EVERYTHING for 31 Days
Here’s where most people mess up: they track for a week, think they’ve got the picture, and stop.
Don’t do that.
You need a full month. Here’s why:
Week 1 – You’re hyper-aware and probably spending less than normal because you’re being watched (by yourself).
Week 2 – You start to forget. You miss a transaction here and there. This is where most people quit.
Week 3 – You’re back in real life. This is where the truth shows up—the impulse Target run, the forgotten subscription that auto-renewed, the “just this once” takeout that happens three times.
Week 4 – You see patterns. You realize your “one coffee a day” is actually costing you $120/month. You notice you overspend every weekend. You start to understand your money personality.
One week gives you a snapshot. One month gives you the truth.
So commit to 31 days. Put it on your calendar. Set a daily reminder on your phone. Make it non-negotiable.
What to Do With Your Data (The Part That Actually Matters)
Okay, you’ve tracked for a month. You’ve got numbers. Now what?
Step 1: Add It All Up by Category
Whether you used an app, spreadsheet, notebook, or envelopes, organize your spending into categories:
- Housing (rent/mortgage, utilities, insurance)
- Transportation (car payment, gas, insurance, Uber)
- Food (groceries AND eating out—track these separately)
- Debt payments
- Subscriptions
- Entertainment
- Shopping
- Miscellaneous (the junk drawer of spending)
Step 2: Calculate Your Big Three Numbers
Remember these from the map? Now you can actually calculate them:
- Monthly Take-Home Income – What actually hits your bank account after taxes
- Total Monthly Expenses – Add up everything you spent
- The Gap – Income minus expenses (this is your surplus or deficit)
Write these down. These three numbers are your financial GPS coordinates.
Step 3: Ask Yourself the Hard Questions
Now comes the part that separates Ascenders from people who just collect data and do nothing with it.
Look at your numbers and ask:
- Where did I think I was spending money vs. where I actually spent it? (The gap between perception and reality is where your money disappears.)
- What purchases brought me real value, joy, or necessity? (These are your anchors—the spending that aligns with your life.)
- What purchases do I barely remember? (This is the spending that’s robbing you. It’s not making your life better; it’s just making you broke.)
- If I could do this month over, what would I change? (This is your roadmap for February.)
Step 4: Find Your Leaks
Every financial ship has leaks—places where money drains out without you realizing it. Common ones:
- Subscriptions you don’t use ($10 here, $15 there adds up to $200/month you forgot about)
- Eating out more than you thought ($50/week = $2,600/year)
- Convenience purchases (gas station snacks, vending machines, impulse buys)
- “Just this once” spending that happens weekly
You’re not looking to judge yourself. You’re looking to see clearly.
What I Learned Watching Thousands of People Avoid This (A Former Financial Advisor’s Observation)
Here’s what I saw over and over when I was a financial advisor:
Successful people—doctors, lawyers, small business owners making six figures—would sit across from me, and I’d ask them to tell me where their money was going.
They’d confidently rattle off the big stuff: mortgage, car payment, maybe some retirement contributions.
Then I’d ask them to track everything for 30 days and come back.
And they’d be shocked. Nearly every single one discovered they were spending $400-800/month on things they couldn’t even remember buying. Subscriptions they’d forgotten about. Eating out “just this once” that happened twelve times. Amazon orders that showed up like surprise packages because they’d already forgotten ordering them.
It wasn’t that they were bad with money. They were just unconscious with it.
Me? I’ve been tracking since I was that kid counting money on my bedroom floor. When you grow up without much, every dollar has a name and a purpose. I couldn’t afford NOT to know where my money was going.
But I learned something powerful working with clients: you don’t have to grow up broke to benefit from tracking. You just have to be willing to turn the lights on and see clearly.
Your Assignment for Week 2
You’ve got the map. Now let’s take the first real step on the trail:
1. Choose your tracking method (app, spreadsheet, notebook, or envelopes) by Sunday.
2. Track every single dollar you spend for the rest of January. Not most dollars. Every dollar.
3. Set a daily reminder on your phone for 8pm: “Did I log my spending today?”
4. Don’t judge yourself. This month is about gathering data, not being perfect. If you spent $80 on takeout this week, write it down. If you bought something ridiculous on Amazon at 2am, write it down. The truth is the only thing that helps you climb.
5. Check in next Friday. I’ll be back with the next step—how to take this data and actually do something with it.
The Real Reason This Matters
Here’s what tracking really does: it wakes you up.
Right now, money is slipping through your hands like water, and you don’t even notice. You work hard, you earn a paycheck, and somehow it’s gone by the end of the month and you’re not sure where it went.
Tracking turns the lights on. You start to see every dollar as a choice, not just as money that disappears.
And when you see your choices clearly, you get your power back.
That’s what this month is about—not guilt, not shame, not restriction. It’s about awareness. It’s about taking back control of something that’s been controlling you.
You’re not just tracking spending, Ascenders. You’re setting your basecamp. You’re getting honest about where you are so you can figure out how to get where you’re going.
This is the work. This is the climb.
Let’s do it together.
Next Week: What to do with all this data (and how to start making real changes in February)
See you at the top.








